WordPress to Zoho Recruit Integration
FormBridge for Zoho Pro
A WordPress to Zoho Recruit integration sends each application straight into Zoho Recruit, creating candidates or client contacts without manual entry or code.
This guide shows how to set up the Zoho Recruit destination in FormBridge for Zoho: choose your account and the app, pick a module, handle duplicates, map your form fields, add optional conditional logic, then create the feed.
The Zoho Recruit destination is part of FormBridge for Zoho Pro. See how to install Pro and activate your licence.
Supported form plugins and Zoho apps
FormBridge for Zoho connects these WordPress form plugins with your Zoho apps. This guide covers the Zoho Recruit destination.
WordPress form plugins
- Elementor Forms
- Contact Form 7
- WPForms
- Gravity Forms
- Fluent Forms
- Ninja Forms
- Forminator Forms
- Formidable Forms
- Happyforms
- SureForms
Zoho apps
- Zoho CRM
- Zoho Books
- Zoho Desk
- Zoho Bigin
- Zoho Campaigns
- Zoho Marketing Automation
- Zoho Inventory
- Zoho FSM
- Zoho People
- Zoho Creator
- Zoho Recruit
Before you start
- FormBridge for Zoho Pro is installed and your licence is active.
- Your WordPress application form is published and its trigger is set up in FormBridge for Zoho.
- Your Zoho account is authorised for Zoho Recruit under FormBridge for Zoho → Connections. If it isn’t, follow the guide to creating a Zoho connection.
- You know which module should receive the data, and your form collects a value for the candidate’s last name.
How to set up a WordPress to Zoho Recruit integration
Once your form trigger and feed details are ready, follow these seven steps.
Step 1: Select your account
Destination › AccountOn the Destination step, open the Account dropdown and choose the Zoho account you authorised under FormBridge for Zoho → Connections. Records are created in this account.
No account in the list?Use Connect account at the top of the panel, or create the connection first and return to the feed. Learn how to create a Zoho connection.
Choosing the connected Zoho account. Step 2: Select Zoho Recruit as the Zoho app
Destination › Zoho appOpen the Zoho app dropdown and select Zoho Recruit. The dropdown lists every app your account is authorised for.
Zoho Recruit not in the list?The connection must include Zoho Recruit. Open FormBridge for Zoho → Connections, choose Edit access for the account, tick Zoho Recruit and reauthorise. Zoho grants only the permissions asked for when a connection is made.
Selecting Zoho Recruit as the Zoho app. Step 3: Select the module
Destination › ModuleFrom the Module dropdown, choose what the feed should do in Zoho Recruit:
- Candidates: find, then update or create — the usual choice for a job application form. It looks for a matching candidate first and updates it, and creates one only when nothing matches.
- Client contacts: find, then update or create — for an enquiry form from client companies rather than applicants.
- Candidates: associate with a job opening — adds the candidate to a job opening as well, which suits a form tied to a specific vacancy.
Zoho Recruit has no Organization dropdown, so the module comes straight after the app.
Choosing the Zoho Recruit module. Step 4: Configure duplicate handling
Destination › Duplicate handlingUnder Duplicate handling, tick Update the matching Zoho record instead of creating a duplicate if an existing candidate should be updated rather than a second one created. This keeps your candidate list clean when the same person applies twice.
Then click Continue.
Configuring duplicate handling, then continuing to the mapping step. Step 5: Map your form fields
Mapping › Field mappingOn the Mapping step, give each Zoho field a form field. Both lists load on their own: the Zoho fields come from the module you chose, and the form fields from your form.
Rows marked Required are locked, because Zoho Recruit won’t create the record without them. For Candidates that is Last Name; you only choose where the value comes from. Click Remove to drop a row you don’t need.
Mapping form fields to Zoho Recruit candidate fields. Step 6: Send fixed values and add more rows
Mapping › Static valueClick + Add mapping row to send more fields. To send the same value on every submission, set Source to Static value: the form field column greys out and you type the value in the Static value box instead — a fixed first name or a recruiter’s phone number, for example.
Adding static values with Add mapping row. Step 7: Set conditions and create the feed
Mapping › Conditional logic and Create feedConditional logic lets a feed send only the submissions you want, such as applications for one role. Turn on Only send when the conditions below match, then build your rules: conditions inside a group must all match, and a record passes if it matches any one group. While the switch is off the feed sends every record it receives, and any rules you have written are kept but not applied.
Read the full conditional logic guide →
When the mapping is ready, click Create feed. The feed starts listening to the selected form straight away, so submit the real form once to confirm the whole flow.
Setting conditional logic, then creating the feed. Delivery logsEvery delivery, successful or failed, is recorded under FormBridge for Zoho → Logs. Failed deliveries can be sent again with Resubmit.
- One feed listens to exactly one form. If two forms should send data to Zoho Recruit, create two feeds.
- Changing the account, app or module after mapping clears the mapping rows, so set those first.
- To see exact Zoho Recruit field names, go to FormBridge for Zoho → Connections and click Modules & Fields for the account.
Verify the integration
- Submit the real form using a name and email you can recognise.
- Check the log under FormBridge for Zoho → Logs and confirm the delivery succeeded.
- Find the record in the Zoho Recruit module you selected.
- Check the values, including any static values, and the job opening if you chose that module.
- Apply again with the same details. With duplicate handling on, the existing candidate should update rather than appear twice.
Troubleshooting
Pick the symptom you’re seeing to get the fix.
No candidate is created
- Likely cause
- A required field is unmapped, or its form field is empty.
- How to fix it
- Check the locked Required rows on the mapping step. For Candidates, Last Name needs a value. Then open the Logs screen for the error Zoho Recruit returned.
Zoho Recruit missing from the dropdown
- Likely cause
- The connection was authorised before Recruit was added.
- How to fix it
- Open Connections → Edit access for the account, tick Zoho Recruit and reauthorise.
Duplicate candidates
- Likely cause
- Duplicate handling is turned off in the feed.
- How to fix it
- Tick the duplicate handling checkbox on the Destination step so a matching candidate is updated instead.
Candidate not linked to the job opening
- Likely cause
- The feed uses a plain Candidates module.
- How to fix it
- Edit the feed and choose Candidates: associate with a job opening in Step 3.
Nothing reaches Zoho
- Likely cause
- Conditional logic is on and no record matches the rules.
- How to fix it
- Open the conditional logic panel and check the rules, or switch off Only send when the conditions below match to send every record.
Mapping rows cleared
- Likely cause
- The account, app or module changed after mapping.
- How to fix it
- Set the account, app and module first, then map the fields.
Still stuck? Email the failed entry from the Logs screen to support@techwavesolutions.net.
Frequently asked questions
What can a feed create in Zoho Recruit?
A feed can find, update or create Candidates and Client contacts, or associate a candidate with a job opening. You pick one under Module.
Which fields are required for a Zoho Recruit candidate?
Last Name. It appears as a locked Required row on the mapping step, so you only choose where the value comes from.
How do I send applications straight to a job opening?
Choose Candidates: associate with a job opening in Step 3. The feed then adds the candidate to that opening as well as creating the record.
What happens if the same person applies twice?
With duplicate handling on, FormBridge updates the matching candidate instead of creating a second record. With it off, each submission creates a new candidate.
Can two forms send data to Zoho Recruit?
Yes. Each feed listens to exactly one form, so create a separate feed for each form.
